EJN Staff Exchange Programme

This programme offers to representatives of EJN member organisations the chance to spend up to max. 8 days learning from each other, sharing experiences, and getting an insight into a foreign (working) culture in the thriving sector that is jazz and creative music in Europe. Our hope is also that the exchange will be a chance to increase collaborations and develop new projects between EJN members, with the view of making our network even stronger and more connected!

6th EJN Staff Exchange programme

Europe Jazz Network is pleased to offer to its members, after the success of the first five editions and thanks to the support of the Creative Europe programme of the European Union, a sixth round of the staff exchange programme for its members. The idea behind the programme is that one active (*) EJN member sends an interested staff to another active EJN member organisation in a different country.

Please check the reports of previous participants to the EJN Staff Exchange programme here: http://www.europejazz.net/activity/77702/case-studies

6th EJN Staff Exchange in brief:

  • EJN will support a limited number of exchanges (approximately 12, depending on the allocated budget and expenses claimed)  between active EJN member organisations in the period between January 1st and December 31st, 2023.
  • Every exchange is “one-directional” (not a twinning programme) but two exchanges can be arranged between organisations in order to be reciprocal.
  • Participants in the exchange shall be staff members (full/part time, collaborators) of the sending organisation. As the exchange is primarily conceived as a learning experience we encourage YOUNGER participants from member organisations to apply.
  • Areas of work to be covered during the exchange include: Organisation/management of cultural events; Project management/development of new collaborations; Communication/promotion/marketing; Network coordination (for national/regional organisations); Institutional activities/fundraising; Logistical/production management among others;
  • Duration of the  exchange period supported by EJN is of up to max. 8 consecutive days at the host organisation’s premises.
  • The sending organisation should contact in advance the host organisations, check about their availability to host the exchange and agree a draft schedule for the exchange work programme. EJN staff will check that an application meets the basic criteria for taking part in the exchange and will then select participants on the basis of “first-come, first-served” and the quality of the work programme proposed. Priority will be given to members organisations that didn’t participate to the previous editions of the EJN Staff Exchange, and answers to applicants will be given before the deadline whenever possible.
  • Each participant will be requested to send a report to EJN at the end of the exchange, indicating the work done/lesson learnt/personal evaluation of the experience, together with some images/videos from the exchange. The report will be used in the EJN website and communications. Participants will be also asked to document their experience through social media posts including photos and videos. A short survey will be requested to the host member organisation.

How to apply:

  • In order to apply for the exchange the applicant should fill the form circulated to the EJN membership through the mailing list.
  • DEADLINE for sending an application is Tuesday 31 January 2023 (first-come, first-served)
  • For the full list of EJN members and an insight in their activities please check: http://www.europejazz.net/members

EJN will cover:

  • Transportation costs (flight/train/bus) forth and back for each participant in the exchange between the city/area of the sending organisation to the city/area of the host organisation (on the base of the most convenient fare, for a maximum of 300 euro for each exchange);
  • A contribution to accommodation costs (hotel/airbnb/etc...) for each participant for the duration of the exchange up to max. 90 euro per day;
  • A contribution for daily allowance up to max. 50 euros per day to cover food and internal transportation expenses of the participant based on actual expenses.
  • For the complete information about the exchange please check this document. 

(*) EJN Bylaws art. 5.1 “The Association consists of active members that, after admittance, pay the EJN annual membership subscription”