EJN Staff Exchange Programme

This programme offers to representatives of EJN member organisations the chance to spend up to max. 10 days learning from each other, sharing experiences, and getting an insight into a foreign (working) culture in the thriving sector that is jazz and creative music in Europe. Our hope is also that the exchange will be a chance to increase collaborations and develop new projects between EJN members, with the view of making our network even stronger and more connected!

2nd EJN Staff Exchange programme

Europe Jazz Network is pleased to offer to its members, after the success of the first edition and with the support of the Creative Europe programme of the European Union, a second round of its staff exchange programme for its members. The idea behind the programme is that one active (*) EJN member sends an interested staff to another active EJN member organisation - if possible in a different country - and/or hosts a staff from another organisation.

Please check the reports of previous participants to the EJN Staff Exchange programme here: http://www.europejazz.net/activity/77702/case-studies

EJN Staff Exchange in brief:

  • EJN will support a limited number of exchanges (approximately 10, depending on the allocated budget and expenses claimed)  between active EJN member organisations in the period between 25 October 2017 and 31 December 2018

  • Every exchange is “one-directional” (not a twinning programme) but two exchanges can be arranged between organisations in order to be reciprocal.

  • Participants in the exchange shall be staff members (full/part time, collaborators) of the sending organisation. As the exchange is primarily conceived as a learning experience we encourage younger participants from member organisations to apply.

  • Areas of work to be covered during the exchange include: Organisation/management of cultural events; Project management/development of new collaborations; Communication/promotion/marketing; Network coordination (for national/regional organisations); Institutional activities/fundraising; Logistical/production management among others;

  • Duration of the  exchange period supported by EJN is of up to max. 10 consecutive days at the host organisation’s premises.

  • The sending organisation should  contact in advance the host organisations, check about their availability to host the exchange and agree a draft schedule for the exchange work programme. EJN staff will check that an application meets the basic criteria for taking part in the exchange and will then select participants on the basis of “first-come, first-served” and the quality of the work programme proposed . Selected participants and host organisations will be contacted by the EJN staff for all arrangements without waiting for the final deadline for applications in order to make the process as fast as possible.

  • Each participant will be requested to send a report to EJN at the end of the exchange, indicating the work done/lesson learnt/personal evaluation of the experience, together with some images/videos from the exchange. The report will be used in the EJN website and communications. A survey will be requested to the host member organisation.


How to apply:

EJN will cover:

  • Transportation costs (flight/train/bus) forth and back for each participant in the exchange between the city/area of the sending organisation to the city/area of the host organisation (EJN will purchase the tickets directly on the base of the most convenient fare);

  • Accommodation costs (hotel/airbnb/etc...) for each participant for the duration of the exchange up to max. 60 euro per day. These costs will be either paid directly by EJN to an hotel identified by the participant or paid to the host organisation upon submission of an invoice;

  • Daily allowance up to max. 50 euros per day to cover food and internal transportation expenses of the participant. The allowance will be based on actual expenses and will be reimbursed directly to participants upon submission of original receipts and a request for reimbursement. ​


For the complete information about the exchange please check this document.

(*) EJN Bylaws art. 5.1 “The Association consists of active members that, after admittance, pay the annual membership subscription”