EJN Staff Exchange Programme

Europe Jazz Network is pleased to offer a first round of its staff exchange programme for its members. The idea behind the programme is that one active (*) EJN member sends an interested staff to another active EJN member organisation - if possible in a different country - and/or hosts a staff from another organisation.

This programme offers participants the chance to spend up to 10 days learning from each other, sharing experiences, and getting an insight into a foreign (working) culture in the thriving sector that is jazz and creative music in Europe. Our hope is also that the exchange will be a chance to increase collaborations and develop new projects between EJN members, with the view of making our network even stronger and more connected!

EJN Staff Exchange in brief:

  • EJN will support a maximum of 10 exchanges between active EJN member organisations in the period between March and August 2017 related to the allocated budget.

  • Every exchange is “one-directional” (not a twinning programme) but two exchanges can be arranged between organisations in order to be reciprocal.

  • Participants in the exchange shall be staff members (full/part time, collaborators) of the sending organisation. As the exchange is primarily conceived as a learning experience we encourage younger participants from member organisations to apply.

  • Areas of work to be covered during the exchange include: Organisation/management of cultural events; Project management/development of new collaborations; Communication/promotion/marketing; Network coordination (for national/regional organisations); Institutional activities/fundraising; Logistical/production management among others;

  • The maximum limit for each exchange supported by EJN is of 10 consecutive working days at the host organisation’s premises.

  • We strongly invite sending organisations to contact in advance the host organisations and check about their availability to host the exchange. As a second option, EJN staff will contact the proposed host organisation after the submission of the application and ask them if they are interested in hosting the exchange. If not available we will try with the second and third option indicated in the form.

  • EJN staff will check that an application meets the basic criteria for taking part in the exchange and will then select participants on the basis of “first-come, first-served”. Selected participants and host organisations will be contacted by the EJN staff for all arrangements without waiting for the final deadline for applications in order to make the process as fast as possible.

  • Each participant will be requested to send a short report to EJN at the end of the exchange, indicating the work done/lesson learnt/personal evaluation of the experience, together with some images/videos from the exchange. The report will be used in the EJN website and communications.


EJN will cover

  • Transportation costs (flight/train/bus) forth and back for each participant in the exchange between the city/area of the sending organisation to the city/area of the host organisation (EJN will purchase the tickets directly on the base of the most convenient fare);

  • Accommodation costs (hotel/airbnb/etc...) for each participant for the duration of the exchange up to 60 euro per day. These costs will be either paid directly by EJN to an hotel identified by the participant or paid to the host organisation upon submission of an invoice;

  • Daily allowance up to 50 euros per day to cover food and internal transportation expenses of the participant. The allowance will be based on actual expenses and will be reimbursed directly to participants upon submission of original receipts and a request for reimbursement.

For the complete information about the exchange please check this document.

(*) EJN Bylaws art. 5.1 “The Association consists of active members that, after admittance, pay the annual membership subscription”